MCPHINS By Laws
- ARTICLE I – NAME
- ARTICLE II – MISSION STATEMENT
- ARTICLE III – MEMBERSHIP
- ARTICLE IV – BOARD OF DIRECTORS
- ARTICLE V – ELECTIONS
- ARTICLE VI – MEETINGS
- ARTICLE VII – COMMITTEES
- ARTICLE VIII – ACCUMULATION OF CLUB PARTICIPATION POINTS
- ARTICLE IX – CLUB TICKET DISTRIBUTION
- ARTICLE X – AMENDMENTS
ARTICLE I – NAME
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The name of this organization shall be officially known as the Music City Phins Parrot Head Club and shall be hereinafter referred to as “Club”
ARTICLE II – MISSION STATEMENT
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The purpose of the Club is to join together people of similar interests to participate in a variety of environmental and community services, and to provide a variety of social activities for the membership.
ARTICLE III – MEMBERSHIP
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1. CLASSES:
A. Individual (annual rate of $25.00)
B. Couple (annual rate of $35.00 – $25.00 base fee + $10.00 fee for additional member)
C. Parakeet (age 17 and under) (annual rate of $5.00)
D. Honorary (dues waived in lieu of contributions to the Club.) Honorary memberships must be approved by the Board.
2. QUALIFICATIONS:
This Club is open to anyone who is willing to pay the dues, who has an interest in the philosophy of Parrot Heads, and who is willing to participate in a variety of environmental and community causes.
3. MEMBERSHIP YEAR:
Term of the membership year shall begin on January 1 and run until December 31 of that year. Dues for new members enrolling after June 30th of the membership year will be required to pay dues as follows:
A. Individual (annual rate of $15.00)
B. Couple (annual rate of $20.00)
C. Parakeet (age 17 and under) (annual rate of $3.00)
4. DUES:
Dues will be set by the Board of Directors for the different classes of membership.
All dues are due on a calendar year basis and are payable between January 1 and February 28. If a membership payment is not received by March 30, that membership will be considered to be inactive, and that membership will no longer be considered to be in good standing.
5. EXPULSION OF MEMBERS:
Club members may be expelled by a majority vote of the Board of Directors for conduct unbecoming a member which affects the Club, or for not following the rules and regulations set forth in the bylaws of the Club
ARTICLE IV – BOARD OF DIRECTORS
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1. COMPOSITION OF THE BOARD
The board of directors shall be composed of members in good standing and will consist of the President, Vice-President/Charity Director, Secretary/Treasurer, Director of Membership, Director of Events, and Web Master. The board of directors reserves the right to add additional directors to fulfill responsibilities on either permanent or an as-needed basis.
2. DUTIES OF OFFICERS:
A. The President: The President will preside over all meetings, and be responsible for all duties that normally pertain to the office. The President shall also be the designated contact person between the Club and Parrot Heads in Paradise (PHIP).
B. The Vice-President: The Vice-President shall assist the president and will take over the President’s duties if the president is not in attendance at meetings or Club functions. In addition, the Vice President will serve as director of charities coordinating our fundraising activities and be the liaison of the club for our various community charities.
C. The Secretary/Treasurer: The Secretary/Treasurer shall take the minutes for all general and Board of Directors meetings. The Secretary/Treasurer will also be in charge of summarizing the topics discussed and decisions made and advising the members during the next monthly event of any significant issues. The Secretary/Treasurer will present the minutes of the previous meeting at each monthly meeting to be approved by the membership. The Secretary/Treasurer will also be responsible and held accountable for all club funds and bank accounts. It is the duty of the Secretary/Treasurer to provide a monthly report to the membership at its monthly meetings. The Secretary/Treasurer shall also submit his/her books and records for audit when requested by the Board. The Secretary/Treasurer must obtain approval from at least one other member of the Board of Directors before a check is written for any amount over $50.00.
E. Director of Events: The Director of Events will be in charge of coordinating all club events and social activities. He/she will work with the Board in planning all club functions and community service activities.
F. Director of Membership: The Director of Membership will be responsible for coordinating the membership efforts for the club and be responsible for maintaining the club roster.
G. Webmaster: The Webmaster will be responsible for the Club’s Internet web site: www.mcphins.com. The Webmaster will design and update the site on a regular basis ensuring timely information is available for members. The Club url will be owned by the Club, renewable by the Club.
ARTICLE V – ELECTIONS
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1. QUALIFICATION FOR ELECTION TO THE BOARD OF DIRECTORS.
To run for an office on the Board of Directors, a member must be in good standing and must have been a member for a minimum of six (6) months.
2. ELECTION OF BOARD OF DIRECTORS
A notification of the annual elections will be emailed to members and posted on the Club web site. Elections will be held in November. Members in good standing may nominate candidates by email prior to the November meeting or in person at the November meeting. Officers and Directors will assume office on January 1 of the following year
3. TERMS OF OFFICE
All members of the Board of Directors, including officers, shall be elected for a one (1) year term, to be elected in a yearly general election as described above.
ARTICLE VI – MEETINGS
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1. GENERAL MEMBERSHIP MEETINGS
A. General meetings of the membership will be held once a month, at a date and time designated by the Board. Every attempt will be made to hold these meetings at the same time each month (i.e. the second Friday of the month). These meetings may also be held during social events.
B. Notifications will be sent to the members in advance of the meeting if business transactions will be presented for a member vote. Votes may take place as long as there are a minimum of three (3) members of the Board of Directors present.
2. BOARD OF DIRECTORS MEETINGS
Board of Directors meetings will be held on a routine basis, determined by the Board. In addition, meetings may be called at any time by the President if a need arises. A simple majority of the Board is required to conduct business..
3. DUTIES OF THE BOARD
A. It shall be the duty of the Board to execute the policies and purposes of the Club, as may be expressed in the Articles of Incorporation and these By-laws.
B. Any officer or Board member that fails to uphold his/her office can be removed from the Board of Directors by a majority vote of the remaining Board members.
C. In the event of death, resignation, loss of good standing, or removal of a member of the Board of Directors, the remaining members of the Board shall decide whether to appoint a member in good standing to fill the remaining term of that Board member or to hold a general election with the members voting on the replacement.
ARTICLE VII – COMMITTEES
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The Board of Directors shall appoint any committees, as they deem necessary.
ARTICLE VIII – ACCUMULATION OF CLUB PARTICIPATION POINTS:
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Participation points are earned for every time a club member attends a club event, social, charity event, meeting or other club sanctioned event. These points will be used to determine a club member’s level of activity in club events. This will in-turn become the ranking for access to concert tickets. The following schedule will be used for accumulation of points:
5 points to Board member for serving on the Board
1 point per Board meeting
2 points per charity event
1 point per social event
members may buy points – $10 per point
ARTICLE IX – CLUB TICKET DISTRIBUTION:
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Club Tickets will be offered to those members, in order, beginning with the highest number of participation points. In the case of a tie, the member with the most seniority in the club will have the first option to purchase the ticket(s). Each membership is eligible for only two tickets. In the event that two members from the same membership are eligible to obtain tickets, the higher-ranking member may secure a second ticket on the lower ranking member’s behalf. However, the lower ranking member will lose their eligibility to obtain any further tickets.
If a member is offered a ticket, and cannot attend the concert, that ticket MUST be turned back in to the club to be offered to the next person in line on the participation list. If a member violates this policy, that member will lose his/her ticket privilege for the following year. Club tickets can ONLY be used by eligible Parrot Head Club members and only obtained at face value. It is a violation of PHIP rules to give, or sell a club ticket to anyone other than an eligible member of a Parrot Head Club. Violations of this rule can mean not only the loss of our PHIP charter, but could result in the loss of ticket privileges for all of the Parrot Head clubs in the country.
ARTICLE X – AMENDMENTS
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Amendments to the By-Laws should be first reviewed by the Board of Directors with recommendations made to the membership at large and voted on by members in good standing at the next available meeting.
Any issue arising from the Board of Directors or members, which may not be dealt with in these By-Laws, will be handled according to Robert’s Rules of Order.
Last Updated 3/28/05
